County of Sonoma, California
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Instructions for Processing Vote by Mail Voters

  • A Vote by Mail voter may return his/her own voted ballot, or anyone may return the voted ballot of his or her spouse, child, parent, grandparent, grandchild, sibling, or person residing in the household, to any Polling Place in Sonoma County.
    1. If voted ballot is in original ID envelope, confirm that ID envelope has been signed by voter. If person delivering ballot is not the voter, verify “Authorization Statement” on ID envelope is completed. Drop voted ballot sealed in ID envelope into Ballot Box.
    2. If person delivering the voted ballot does not have the original ID envelope with the voted ballot, provide a blank ID envelope from supplies. If the person delivering ballot is the voter, ask voter to insert ballot into envelope, print his/her name on ID envelope and sign envelope. Drop voted ballot sealed in ID envelope into Ballot Box. If person delivering ballot is not the voter, ask person to return ballot (inside ID envelope) to the voter so voter may print his/her name and address on ID envelope and sign the envelope and “authorization statement.”
    3. If voter has his/her Vote by Mail ballot but wants to vote at polls, write “surrendered” on ID envelope or ballot and in the Combined Roster address box; place ballot/ID envelope in the plastic envelope with yellow Spoiled/Canceled label (in “Supplies for Closing” folder). Process voter as a regular voter (see previous page). Remember: you write “surrendered” in 2 places: across the ballot envelope and on the blank address line in the Combined Roster.
    4. If Vote by Mail voter wants to vote at polls, but does not have Vote by Mail ballot to surrender, issue a Provisional ballot.