Salary Resolution No. 95-0926 Revised August 2023 Section 21: Holidays

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• 21.1 Holidays – Paid (Amended 3/19/13) 
• 21.2 Floating Holidays (Amended 7/10/18)
• 21.3 Holidays – Day Observed
• 21.4 Holidays – Compensation for (Amended 5/20/14) 

Read Next: Section 22: Vacation

The County shall provide full-time and part-time County employees the following paid holidays provided that the employee is in paid status on the employee's regularly scheduled workdays before and after the paid holiday. For full-time employees, this holiday benefit shall be reduced proportionally by any unpaid time in the pay period in which the holiday falls.

Paid Holidays are as follows:

1. New Year's Day, January 1^st *
2. Martin Luther King’s Birthday, the third Monday in January
3. Lincoln’s Birthday, February 12^th *
4. President’s Day, the third Monday in February
5. Cesar Chavez Day, March 31^{st *}
6. Memorial Day, the last Monday in May
7. Independence Day, July 4^th *
8. Labor Day, the first Monday in September
9. Veteran’s Day, November 11^th *
10. Thanksgiving Day, as designated by the President
11. The day following Thanksgiving Day
12. Christmas Day, December 25^th *
13. Each day appointed by the Governor of the State of California and formally recognized by the Board of Supervisors of the County of Sonoma as a day of mourning, Thanksgiving or special observance.

*Date Specific Holidays

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Confidential, Unrepresented, Administrative Management, Appointed Department Heads, and other unrepresented employees (excluding elected officials), will be granted eight floating holiday hours at the beginning of each calendar year. To use the floating holiday hours, the employee must be in a paid status on the employee’s regularly scheduled workdays before and after the floating holiday hours. The timing of the employee’s use of the floating holiday shall be subject to advance approval of the Department Head or designee. The floating holiday hours may be taken at any time during the calendar year, but may not be carried over into the next calendar year. Further, there will be no cash out of floating holiday hours. Floating holiday hours must be taken in no less than 1/10 of an hour increments. Each part-time employee shall be entitled to a prorated number of hours based on allocated FTE at the time of the annual calendar year allocation. 

21.2.2 Additional One-Time Floating Holiday for Confidential and Unrepresented Staff (Added 7/11/2023)

Each regular, full-time Confidential or Unrepresented employee will be granted an additional eight floating holiday hours effective the first pay period of 2024.  The employee must be in paid status on the employee’s regularly scheduled workdays before and after using the floating holiday.  The timing of the employee’s use of the additional floating holiday shall be subject to advance approval of the Department Head or designee.  The floating holiday hours must be taken before the last full pay period of 2024 and will not be carried over into the next year.  Further, there will be no cash out of floating holiday hours.  Floating holiday hours must be taken in no less than 1/10 of an hour increment.  Each part-time employee shall be entitled to a prorated number of hours based on allocated FTE at the time of the annual allocation.

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If a date specific holiday listed in Section 21.1 falls on a Saturday, the preceding Friday shall be the County observed holiday in lieu of the day observed.  If a date specific holiday listed in Section 21.1 falls on a Sunday, the following Monday shall be the County observed holiday. 

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For the purpose of this Section (21.4), holiday pay is defined as eight (8) hours of pay at the employee's base hourly rate, excluding overtime, shift differential, premium pays or any other pays except as otherwise provided by this Resolution.

1. An employee regularly scheduled to work on either the actual date of a paid holiday or the date on which the holiday is observed is entitled to receive holiday pay.  An employee who is regularly scheduled to work both the actual date of the paid holiday and the date on which the holiday is observed is only entitled to receive one (1) day of holiday pay.
2. Excepting an Unrepresented Administrative Management employee, an employee who is required to work on a paid holiday shall receive overtime for the time actually worked.
   
   Any full-time employee whose regularly scheduled day off falls on a holiday shall observe the holiday (and not work) on one or more of the employee’s regularly scheduled work days during the same pay period as the County observed holiday, or during the pay period immediately preceding or following the same pay period as the County observed holiday. This holiday benefit shall be reduced proportionally by any unpaid time in the pay period in which the holiday falls. Unrepresented Management employees who must occupy a fixed post position that requires staffing 24hours a day, seven days a week, 365 days per year, shall elect to receive a maximum of eight (8) hours of holiday compensatory time or eight (8) hours of paid holiday for hours actually worked on an assigned holiday as provided in Section 21.l (Holidays – Paid). In order to receive this benefit, the affected employee must work an entire shift.
3. Any part-time employee shall, for each holiday in the pay period, receive holiday pay equivalent to one-tenth (1/10) of an hour regularly scheduled to be worked based on the employee's ongoing work schedule.  If the employee's total hours in pay status (excluding the holiday benefit) exceeds the hours regularly scheduled to be worked, the employee shall receive holiday pay equivalent to one-tenth (1/10) of an hour for each hour in pay status (excluding the holiday benefit).  This holiday pay shall not exceed eight (8) hours for each holiday nor be less than three and two-tenths (3.2) hours for each holiday in the pay period.
4. Extra Help employees are not covered by Section 21 except for provisions of Section 21.4(b), above.

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