Purchase Orders

For Blanket Purchase Orders, the name of the Additional Insured should be: County of Sonoma, Sonoma County Water Agency, Sonoma County Agricultural Preservation and Open Space district, their officers, agents and employees. This automatically protects the three entities and eliminates the need to get separate additional insured endorsements.

Commodity or Service	Responsibility	Procedure
Purchase Order - Goods Not installed by vendor Other than food, beverages, pharmaceuticals, or items to be distributed to third parties	Requisitioning Department	The Standard Terms & Conditions require the vendor to have insurance, but we don’t obtain documentation Submit PO requisition
Blanket Purchase Order - Goods Not installed by vendor Other than food, beverages, pharmaceuticals, or items to be distributed to third parties Other unusual or high risk goods, at the discretion of the Buyer	General Services Department - Purchasing Division	Section 3.4 of the Standard Terms & Conditions lists required insurance (modified version of Template 8) Insurance is required, but County does not verify vendor’s compliance County retains the right to require the vendor to submit insurance documentation
Purchase Order - Goods Food, beverages, pharmaceuticals or items to be distributed to third parties	Requisitioning Department	Give vendor a completed copy of Template 8 (Similar requirements are built into Section 3.4 of the Standard Terms & Conditions) Vendor must submit evidence of the required insurance The requirement for General Liability insurance on a primary and non-contributory basis is built in; evidence of this is required unless there is no possibility that the product will be distributed at the airport or marinas Review insurance evidence If not acceptable, consult Risk for possible waiver Submit the evidence of insurance with the PO requisition
Blanket Purchase Order - Goods Food, beverages, pharmaceuticals or items to be distributed to third parties, and other unusual or high risk goods, at the discretion of the Buyer.	General Services Department - Purchasing Division	Inform the vendor of the required insurance by giving them a copy of Section 3.4 of the Standard Terms & Conditions Vendor must submit evidence of the required insurance The requirement for General Liability insurance on a primary and non-contributory basis is built in; evidence of this is required unless there is no possibility that the product will be distributed at the airport or marinas Review insurance evidence If not acceptable, consult Risk for possible waiver
Purchase Order - Contractors Construction-related, repair, maintenance (examples: tree trimmers, janitorial, roofers, electrical contractors, plumbers, glass replacement, carpenters, etc.) Goods to be installed by vendor (often involves wiring or plumbing)	Requisitioning Department	Give the vendor a completed copy of Template 7 (or Template 18, if there is a Pollution Exposure) For General Liability insurance, use the alternate “Required Evidence of Insurance” unless there is no possibility that the service will be performed at the airport or marinas Obtain & review insurance If not acceptable, consult Risk for possible waiver Submit the completed Template and the evidence of insurance with the PO requisition
Blanket Purchase Order - Contractors Construction-related, repair, maintenance (examples: tree trimmers, janitorial, roofers, electrical contractors, plumbers, glass replacement, carpenters, etc.) Goods to be installed by vendor (often involves wiring or plumbing)	General Services Department - Purchasing Division	Use Construction Terms and Conditions Give the vendor a completed copy of Template 7 (or Template 18, if there is a Pollution Exposure) For General Liability insurance, use the alternate “Required Evidence of Insurance” unless there is no possibility that the service will be performed at the airport or marinas Obtain & review insurance If not acceptable, consult Risk for possible waiver Attach the Template 7 to the BPO
Purchase Order - Service Agreements Not construction-related	Requisitioning Department	Use PSA or Short Form Agreement with appropriate Template from the Toolkit Obtain & review insurance If not acceptable, consult Risk for possible waiver Submit agreement and insurance documentation with the requisition
Blanket Purchase Order - Service Agreements (Initiated by Purchasing Department) Not construction-related	General Services Department - Purchasing Division	Use PSA with appropriate Template from the Toolkit For General Liability insurance, use the alternate “Required Evidence of Insurance” unless there is no possibility that the service will be performed at the airport or marinas Obtain & review insurance If not acceptable, consult Risk for possible waiver Attach the Template to the BPO
Blanket Purchase Order - Service Agreements (Initiated by Requisitioning Department) Not construction-related	General Services Department - Purchasing Division	Use PSA with appropriate Template from the Toolkit For General Liability insurance, use the alternate “Required Evidence of Insurance” unless there is no possibility that the service will be performed at the airport or marinas Obtain & review insurance If not acceptable, consult Risk for possible waiver Submit PSA and insurance documentation to Purchasing