Non-Allowable Expenses

Download information as a PDF (110 kB)

All Categories

The following provides a list of exclusion examples. This list is not all inclusive, and the County reserves the right to exclude any expense which may not conform to the intent for the use of County funds or resources. Employees are encouraged to seek guidance from the Department of Human Resources at StaffDev@sonoma-county.org for clarification of these exclusions and reimbursable expenses before incurring the expense.

• Apparel
• Backpacks, backpacking tents and other related products
• Baths such as enzyme baths, mud baths, and other similar services
• Coolers
• Consumable computer / laptop supplies (e.g. paper, ink cartridges, etc.)
• Costs associated with the use of computer and/or cellular equipment, including data or maintenance costs, internet service, energy
• Credit card statement payments
• Disposable batteries
• Electric and motorized vehicles (e.g. boats, electric scooters, electric skateboards, electric hoverboards, golf carts)
• Electric Class 2 and Class 3 bikes
• Extension cords
• Eyeglasses, sunglasses, contact lenses and other similar products
• Financed amounts or installment agreements for purchased goods (Only the monthly installment bill with proof of payment is eligible for reimbursement)
• Food, food and nutritional supplements (e.g. whey protein, probiotics, Vitamin B12, fish oil and other similar supplements), food preparation equipment
• Gift cards, gift certificates, in-store credits – purchases paid using these and other similar forms of payment cannot be reimbursed
• Homeopathic medicine and similar items (e.g. cannabis, CBD, and other remedies made from natural sources)
• Hunting, fishing, and camping expenses
• Hypnotherapy, aromatherapy, diffusers and other similar services and products
• Individual items intended as a “build it yourself” emergency kits (e.g. flashlights)
• Installation costs
• Interest costs on leases, lease purchases, loans, etc. for purchased goods
• Loans and loan fees
• Lockers and locks
• Magazine subscriptions, newspapers, periodicals, or journals of general circulation, such as Time, Newsweek, Press Democrat, Wall Street Journal, etc.
• Maintenance costs
• Medical supplies, medicine, medical treatment, medical services and similar expenses which are not medically necessary and would not otherwise be covered through a County-offered health plan or which may be FSA eligible
• Ordinary and necessary office supplies such as writing supplies, paper, letterhead, post-it notes, tape, writing instruments, etc.
• Parts replacement, add-on parts
• Personal grooming services, such as facials, manicures, pedicures, Botox injections, or other cosmetic enhancements.
• Personal living furniture (e.g. reclining chairs, armchairs, massage chairs, dining tables, side tables, coffee tables, lighting fixtures, beds, mattresses, massage chairs and vibrating chairs)
• Provisions for pets or animals, including animal boarding
• Psychotherapy
• Rental fees associated with storage
• Repair costs
• Residential programs
• Service, maintenance agreements, and warranties
• Social events or luncheons that are not directly related to County business
• Solar panels and devices that are not part of emergency power battery systems
• Swimming pools, hot tubs, spas, saunas, hydrotherapy pools, or other similar items
• Team fees (only the individual’s fee to participate on team is covered)
• Temporary living structures such as tents or trailers
• Tips
• Travel, lodging, and food are not reimbursable under Wellness and Physical Fitness
• Two-Way radios
• Uniforms for physical fitness and teams
• Water purification systems
• Weapons or combative items such as knives, swords, nun chucks, batons