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County Of Sonoma › Administrative Support & Fiscal Services › Human Resources › Employee Resources › Administrative Policy Manual › Vehicle Collisions, Incidents or Damage
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5-1 Vehicle Use - Vehicle Collisions, Incidents or Damage

General Services 750

Return to 5-1 Vehicle Use Policy Table of Contents

Approved: Board of Supervisors August 23, 2003
Authority: County Administrator
Resolution: 03-1000
Revised Date: July 27, 2004

Read Next: Section II, 6: Policy, Take Home Vehicles

Section II, 5: Policy, Vehicle Collisions, Incidents or Damage

  1. Safe Driving:  It is the responsibility of the driver of County owned vehicles, or privately owned vehicles while being used for County business, to exercise reasonable care to avoid impediments or obstructions in the path of the vehicle which might cause damage to the vehicle, other vehicles or property, or injury to drivers, passengers and pedestrians. 
  2. Collision, Incident or Damage Reporting:  All collisions or vehicle damage in a County vehicle, or piece of equipment, or a privately owned vehicle being used on County business, regardless of severity, shall be reported immediately to the employee’s supervisor, to the appropriate law enforcement agency (request an official collision report from the responding officer) and to Fleet Operations. Vehicle collisions involving extensive property damage, personal injury or loss of life, must also be reported to the Department of Motor Vehicles (DMV) within 10 days of the incident. It is the employee’s responsibility to report the incident to the DMV. 
  3. Timely Reporting of Incidents:  Officers and employees involved in any collision or incident in a County owned vehicle, or a privately owned vehicle being used on County business shall make a complete report of such collision or incident to Fleet Operations within one (1) business day. If the officer or employee is unable to make the report because of injury or other incapacity, the appropriate supervisor or manager shall submit a report. 
  4. Collisions/Incident Report Forms:  Collision/Incident reports shall contain information on other vehicles, drivers, property involved, witnesses, weather conditions, road conditions, and any other pertinent information regarding such collision. Collision/Incident Report Forms are located in the glove compartment on all County vehicles or at Fleet Operations.